Manual for Coordinators: Perbedaan revisi
(Marked this version for translation)
Baris 1: Baris 1:
 
<translate>
 
<translate>
−
=iSIKHNAS Co-ordinator Manual=
+
=iSIKHNAS Co-ordinator Manual= <!--T:1-->
  
−
==Introduction==
+
==Introduction== <!--T:2-->
  
−
===Basic founding principles of iSIKHNAS===
+
===Basic founding principles of iSIKHNAS=== <!--T:3-->
 
As any system matures, it is valuable to keep in mind of the founding principles upon which it was designed and built.  iSIKHNAS will become the backbone of all Indonesia's efforts to improve animal health, secure the livelihoods of livestock owners and ensure good management of production and food supply in the country.  It was designed and built in careful collaboration with a wide range of dedicated staff working for improved animal health in many different regions.   
 
As any system matures, it is valuable to keep in mind of the founding principles upon which it was designed and built.  iSIKHNAS will become the backbone of all Indonesia's efforts to improve animal health, secure the livelihoods of livestock owners and ensure good management of production and food supply in the country.  It was designed and built in careful collaboration with a wide range of dedicated staff working for improved animal health in many different regions.   
  
 +
<!--T:4-->
 
iSIKHNAS was designed so that it should;
 
iSIKHNAS was designed so that it should;
  
 +
<!--T:5-->
 
*be flexible, user-friendly, sustainable and bring benefit to all of its users.
 
*be flexible, user-friendly, sustainable and bring benefit to all of its users.
 
*meet the needs of users from as many sectors of the livestock industry as possible.
 
*meet the needs of users from as many sectors of the livestock industry as possible.
Baris 18: Baris 20:
 
*make all data widely and freely available for decision making at all levels and for a multitude of purposes.
 
*make all data widely and freely available for decision making at all levels and for a multitude of purposes.
  
 +
<!--T:6-->
 
As a system coordinator, your leadership and guidance will help to ensure these principles remain fundamental to the system and its users.  iSIKHNAS is not a data collection tool but an integrated system which will empower its users with access to relevant, up to date information rapidly and cheaply so that they can concentrate on core activities.  As a coordinator, you are part of the new animal health service which is built on good relationships, clear and timely communication, leadership and support.   
 
As a system coordinator, your leadership and guidance will help to ensure these principles remain fundamental to the system and its users.  iSIKHNAS is not a data collection tool but an integrated system which will empower its users with access to relevant, up to date information rapidly and cheaply so that they can concentrate on core activities.  As a coordinator, you are part of the new animal health service which is built on good relationships, clear and timely communication, leadership and support.   
  
 +
<!--T:7-->
 
Whilst much effort has been gone into minimising change, the new iSIKHNAS will inevitably bring about some change for all staff.  Every coordinator will have to be equipped to chaperone newcomers to the system, assist in training and system operations, offer support by telephone and email, monitor reporting, errors and address weaknesses.  Staff should be congratulated and thanked, given positive reinforcement for their successful engagement with the system and assisted wherever there are difficulties.  Collaboration with livestock owners and their communities should give benefit or have positive outcomes at every interaction.  At every step, we should remember that this is a system for providing a service to all its users equally.  If everyone contributes with this in mind we will all benefit.
 
Whilst much effort has been gone into minimising change, the new iSIKHNAS will inevitably bring about some change for all staff.  Every coordinator will have to be equipped to chaperone newcomers to the system, assist in training and system operations, offer support by telephone and email, monitor reporting, errors and address weaknesses.  Staff should be congratulated and thanked, given positive reinforcement for their successful engagement with the system and assisted wherever there are difficulties.  Collaboration with livestock owners and their communities should give benefit or have positive outcomes at every interaction.  At every step, we should remember that this is a system for providing a service to all its users equally.  If everyone contributes with this in mind we will all benefit.
  
−
===iSIKHNAS coordination and management model===
+
===iSIKHNAS coordination and management model=== <!--T:8-->
  
 +
<!--T:9-->
 
The management of the iSIKHNAS animal health information system will be overseen by a committee appointed by the Director General of Animal Health and Livestock Services.  This committee will comprise senior representation from key stakeholder groups including Production, Veterinary Public Health, Drugs Administration and Quarantine, for example.   
 
The management of the iSIKHNAS animal health information system will be overseen by a committee appointed by the Director General of Animal Health and Livestock Services.  This committee will comprise senior representation from key stakeholder groups including Production, Veterinary Public Health, Drugs Administration and Quarantine, for example.   
  
 +
<!--T:10-->
 
The management committee will be supported by the technical expertise provided by the System Administrators (Champions) and the Epidemiology Advisory Panel (Epi Leaders).   
 
The management committee will be supported by the technical expertise provided by the System Administrators (Champions) and the Epidemiology Advisory Panel (Epi Leaders).   
  
 +
<!--T:11-->
 
Key subsectors involved in certain specialist areas such as Production and Public Health will appoint coordinators to lead the oversight and training of officers involved in these activities.
 
Key subsectors involved in certain specialist areas such as Production and Public Health will appoint coordinators to lead the oversight and training of officers involved in these activities.
  
 +
<!--T:12-->
 
Each administrative level will appoint a coordinator appointed and that person will be given detailed training in the use and oversight of the system.  This will mean that every region, province and kabupaten will have a designated iSIKHNAS coordinator.  Some areas may choose to share the coordination between two or three staff members to ensure that the system is monitored and users are supported at all times.
 
Each administrative level will appoint a coordinator appointed and that person will be given detailed training in the use and oversight of the system.  This will mean that every region, province and kabupaten will have a designated iSIKHNAS coordinator.  Some areas may choose to share the coordination between two or three staff members to ensure that the system is monitored and users are supported at all times.
  
 +
<!--T:13-->
 
[[Image:ISIKHNAS_management_structure_v1.png]]
 
[[Image:ISIKHNAS_management_structure_v1.png]]
  
 +
<!--T:14-->
 
{{fpblock|Roles and responsibilities:Regional and Provincial coordinators|Indonesia_map_and_flag.jpg|Regional and provincial coordinators play an important leadership, support and system oversight role.}}
 
{{fpblock|Roles and responsibilities:Regional and Provincial coordinators|Indonesia_map_and_flag.jpg|Regional and provincial coordinators play an important leadership, support and system oversight role.}}
  
 +
<!--T:15-->
 
{{fpblock|Roles and responsibilities:District coordinators|Indonesia_map_and_flag.jpg|District coordinators play a vital leadership, support and system oversight role at the district level.  They train, motivate and support their dinas staff and all other users enabling everyone to work efficiently and effectively.}}
 
{{fpblock|Roles and responsibilities:District coordinators|Indonesia_map_and_flag.jpg|District coordinators play a vital leadership, support and system oversight role at the district level.  They train, motivate and support their dinas staff and all other users enabling everyone to work efficiently and effectively.}}
  
−
==Using the iSIKHNAS Website for Administration and Monitoring==
+
==Using the iSIKHNAS Website for Administration and Monitoring== <!--T:16-->
  
 +
<!--T:17-->
 
{{hlbox|'''A few important things to remember about the website.'''
 
{{hlbox|'''A few important things to remember about the website.'''
  
 +
<!--T:18-->
 
'''Security'''
 
'''Security'''
 
* Every user must be registered before they can be given access (a password) to the iSIKHNAS website.  The password ensures the website remains as secure as possible.  The data on the website should never be shared with anyone without authorisation.
 
* Every user must be registered before they can be given access (a password) to the iSIKHNAS website.  The password ensures the website remains as secure as possible.  The data on the website should never be shared with anyone without authorisation.
 
* The website automatically logs a user out after a certain time of inactivity.  So if you leave your desk for a while and return, you will probably find that you will have to log back in to the website.  This is done for security reasons.
 
* The website automatically logs a user out after a certain time of inactivity.  So if you leave your desk for a while and return, you will probably find that you will have to log back in to the website.  This is done for security reasons.
  
 +
<!--T:19-->
 
'''View'''
 
'''View'''
 
* Every user will have a different '''view''' of the website and different access rights to parts of the website according to their assigned User Type and Location.  
 
* Every user will have a different '''view''' of the website and different access rights to parts of the website according to their assigned User Type and Location.  
Baris 51: Baris 65:
 
* The site will change over time. Features will be improved, new features added and new reports created - users should be prepared to adapt to the changing face of the system.}}
 
* The site will change over time. Features will be improved, new features added and new reports created - users should be prepared to adapt to the changing face of the system.}}
  
 +
<!--T:20-->
 
{{fpblock|Manage|Coordinator_manage menu.png|The '''Manage''' menu allows coordinators to create, update and manage users and special programs such as for vaccination and surveillance, as well as managing infrastructure and location data.}}
 
{{fpblock|Manage|Coordinator_manage menu.png|The '''Manage''' menu allows coordinators to create, update and manage users and special programs such as for vaccination and surveillance, as well as managing infrastructure and location data.}}
  
 +
<!--T:21-->
 
{{fpblock|Reports|Coordinator reports menu.png|The '''Reports''' menu provides access to the database for animal health and staff monitoring purposes.  It allows coordinators to view reports and analyses in various formats, as well as download raw data.}}
 
{{fpblock|Reports|Coordinator reports menu.png|The '''Reports''' menu provides access to the database for animal health and staff monitoring purposes.  It allows coordinators to view reports and analyses in various formats, as well as download raw data.}}
  
−
==Understanding your role and the tools available to help you==
+
==Understanding your role and the tools available to help you== <!--T:22-->
  
 +
<!--T:23-->
 
{{fpblock|District coordinators|Ewan Tasikmalaya coordinator.png|District coordinators have many responsibilities but iSIKHNAS provides tools to support this key role.}}
 
{{fpblock|District coordinators|Ewan Tasikmalaya coordinator.png|District coordinators have many responsibilities but iSIKHNAS provides tools to support this key role.}}
  
Baris 63: Baris 80:
  
  
−
===Using iSIKHNAS data===
+
===Using iSIKHNAS data=== <!--T:24-->
 
* Changes you can expect over the coming 12 months
 
* Changes you can expect over the coming 12 months
 
** Increased data as roll out takes effect
 
** Increased data as roll out takes effect
Baris 70: Baris 87:
 
** New mapping capabilities
 
** New mapping capabilities
  
 +
<!--T:25-->
 
* How to ask for a new report to be made
 
* How to ask for a new report to be made
 
** Defining your question
 
** Defining your question
Baris 75: Baris 93:
 
** Printing reports, editing Excel files
 
** Printing reports, editing Excel files
  
−
====To monitor and support staff====
+
====To monitor and support staff==== <!--T:26-->
 
* Reports available via the website
 
* Reports available via the website
 
** How to interpret the data
 
** How to interpret the data
Baris 81: Baris 99:
 
** How to set realistic goals and see if your team are achieving them
 
** How to set realistic goals and see if your team are achieving them
  
 +
<!--T:27-->
 
* Other ways to use data
 
* Other ways to use data
 
** SMS alerts
 
** SMS alerts
 
** Routine reports via email
 
** Routine reports via email
  
 +
<!--T:28-->
 
* Monitoring the system
 
* Monitoring the system
 
** Building a routine for your monitoring role
 
** Building a routine for your monitoring role
Baris 91: Baris 111:
 
** Giving and sharing feedback
 
** Giving and sharing feedback
  
−
====To monitor and improve animal health====
+
====To monitor and improve animal health==== <!--T:29-->
 
* Reports available via the website
 
* Reports available via the website
 
** How to interpret the data
 
** How to interpret the data
 
** Using the most valuable parameters
 
** Using the most valuable parameters
  
 +
<!--T:30-->
 
* Other surveillance tools
 
* Other surveillance tools
 
** Pattern detection
 
** Pattern detection
 
** Technical courses for staff development  
 
** Technical courses for staff development  
  
 +
<!--T:31-->
 
* Other ways to use data
 
* Other ways to use data
 
** SMS alerts
 
** SMS alerts
 
** Routine reports via email
 
** Routine reports via email
  
−
== Key coordinator functions and challenges ==
+
== Key coordinator functions and challenges == <!--T:32-->
  
 +
<!--T:33-->
 
* Using the data to support your monitoring role
 
* Using the data to support your monitoring role
  
 +
<!--T:34-->
 
* Helping others to use the data more effectively for better animal health outcomes
 
* Helping others to use the data more effectively for better animal health outcomes
  
 +
<!--T:35-->
 
* Understanding and respecting the management and support structures
 
* Understanding and respecting the management and support structures
  
 +
<!--T:36-->
 
* Understanding the roles and responsibilities of everyone involved
 
* Understanding the roles and responsibilities of everyone involved
  
 +
<!--T:37-->
 
* Providing recommendations for policy changes, technical issues and assistance with analysis
 
* Providing recommendations for policy changes, technical issues and assistance with analysis
  
 +
<!--T:38-->
 
* How to motivate and reassure staff
 
* How to motivate and reassure staff
  
 +
<!--T:39-->
 
* Developing a culture of ongoing training
 
* Developing a culture of ongoing training
 
** iSIKHNAS modules  
 
** iSIKHNAS modules  
 
** Staff development courses available
 
** Staff development courses available
  
 +
<!--T:40-->
 
* Developing a strong network of village level reporters
 
* Developing a strong network of village level reporters
 
** Signs recognition training
 
** Signs recognition training
Baris 127: Baris 157:
 
** Keeping people involved
 
** Keeping people involved
  
−
== Administration ==
+
== Administration == <!--T:41-->
  
−
=== Interface ===
+
=== Interface === <!--T:42-->
 
Menu system
 
Menu system
  
 +
<!--T:43-->
 
Menu system by Group User
 
Menu system by Group User
  
 +
<!--T:44-->
 
News stories
 
News stories
  
−
=== Reference codes ===
+
=== Reference codes === <!--T:45-->
 
*Diseases
 
*Diseases
  
 +
<!--T:46-->
 
**Species
 
**Species
  
 +
<!--T:47-->
 
**Signs
 
**Signs
  
 +
<!--T:48-->
 
**Animal types
 
**Animal types
  
 +
<!--T:49-->
 
**Syndromes
 
**Syndromes
  
 +
<!--T:50-->
 
*Laboratory
 
*Laboratory
  
 +
<!--T:51-->
 
**Testype
 
**Testype
  
 +
<!--T:52-->
 
**Laboratory sections
 
**Laboratory sections
  
 +
<!--T:53-->
 
**Submission reasons
 
**Submission reasons
  
 +
<!--T:54-->
 
**Submitter types
 
**Submitter types
  
 +
<!--T:55-->
 
**Specimen forms
 
**Specimen forms
  
 +
<!--T:56-->
 
**Age units
 
**Age units
  
 +
<!--T:57-->
 
**Test methods
 
**Test methods
  
 +
<!--T:58-->
 
**Test targets
 
**Test targets
  
 +
<!--T:59-->
 
**Qualitative findings
 
**Qualitative findings
  
 +
<!--T:60-->
 
**Units for quantitative findings
 
**Units for quantitative findings
  
 +
<!--T:61-->
 
**Uncertainty types
 
**Uncertainty types
  
 +
<!--T:62-->
 
**Test results
 
**Test results
  
 +
<!--T:63-->
 
*Drugs
 
*Drugs
  
 +
<!--T:64-->
 
**Drug class
 
**Drug class
  
 +
<!--T:65-->
 
**Drug types
 
**Drug types
  
 +
<!--T:66-->
 
**Drugs
 
**Drugs
  
 +
<!--T:67-->
 
*Production
 
*Production
  
 +
<!--T:68-->
 
**Straws
 
**Straws
  
 +
<!--T:69-->
 
**Colour
 
**Colour
  
 +
<!--T:70-->
 
**Animal purposes
 
**Animal purposes
  
 +
<!--T:71-->
 
**Event types
 
**Event types
  
 +
<!--T:72-->
 
*Infrastructure types
 
*Infrastructure types
  
−
=== Reports ===
+
=== Reports === <!--T:73-->
 
* Report system
 
* Report system
 
* Saved reports
 
* Saved reports

Revisi per 20 Agustus 2014 20.26

iSIKHNAS Co-ordinator Manual

Introduction

Basic founding principles of iSIKHNAS

As any system matures, it is valuable to keep in mind of the founding principles upon which it was designed and built. iSIKHNAS will become the backbone of all Indonesia's efforts to improve animal health, secure the livelihoods of livestock owners and ensure good management of production and food supply in the country. It was designed and built in careful collaboration with a wide range of dedicated staff working for improved animal health in many different regions.

iSIKHNAS was designed so that it should;

  • be flexible, user-friendly, sustainable and bring benefit to all of its users.
  • meet the needs of users from as many sectors of the livestock industry as possible.
  • use appropriate technology and not require great change to existing systems.
  • integrate existing systems to facilitate the collaborative use of data.
  • simplify and ease the data entry burden and ensure the rapid availability of data from the field.
  • recognise the vital contribution each user plays in the transfer of information.
  • provide benefit and good service to all its users.
  • make all data widely and freely available for decision making at all levels and for a multitude of purposes.

As a system coordinator, your leadership and guidance will help to ensure these principles remain fundamental to the system and its users. iSIKHNAS is not a data collection tool but an integrated system which will empower its users with access to relevant, up to date information rapidly and cheaply so that they can concentrate on core activities. As a coordinator, you are part of the new animal health service which is built on good relationships, clear and timely communication, leadership and support.

Whilst much effort has been gone into minimising change, the new iSIKHNAS will inevitably bring about some change for all staff. Every coordinator will have to be equipped to chaperone newcomers to the system, assist in training and system operations, offer support by telephone and email, monitor reporting, errors and address weaknesses. Staff should be congratulated and thanked, given positive reinforcement for their successful engagement with the system and assisted wherever there are difficulties. Collaboration with livestock owners and their communities should give benefit or have positive outcomes at every interaction. At every step, we should remember that this is a system for providing a service to all its users equally. If everyone contributes with this in mind we will all benefit.

iSIKHNAS coordination and management model

The management of the iSIKHNAS animal health information system will be overseen by a committee appointed by the Director General of Animal Health and Livestock Services. This committee will comprise senior representation from key stakeholder groups including Production, Veterinary Public Health, Drugs Administration and Quarantine, for example.

The management committee will be supported by the technical expertise provided by the System Administrators (Champions) and the Epidemiology Advisory Panel (Epi Leaders).

Key subsectors involved in certain specialist areas such as Production and Public Health will appoint coordinators to lead the oversight and training of officers involved in these activities.

Each administrative level will appoint a coordinator appointed and that person will be given detailed training in the use and oversight of the system. This will mean that every region, province and kabupaten will have a designated iSIKHNAS coordinator. Some areas may choose to share the coordination between two or three staff members to ensure that the system is monitored and users are supported at all times.

ISIKHNAS management structure v1.png

Roles and responsibilities:Regional and Provincial coordinators

Indonesia map and flag.jpg

Regional and provincial coordinators play an important leadership, support and system oversight role.

Read more...

Roles and responsibilities:District coordinators

Indonesia map and flag.jpg

District coordinators play a vital leadership, support and system oversight role at the district level. They train, motivate and support their dinas staff and all other users enabling everyone to work efficiently and effectively.

Read more...

Using the iSIKHNAS Website for Administration and Monitoring

A few important things to remember about the website.

Security

  • Every user must be registered before they can be given access (a password) to the iSIKHNAS website. The password ensures the website remains as secure as possible. The data on the website should never be shared with anyone without authorisation.
  • The website automatically logs a user out after a certain time of inactivity. So if you leave your desk for a while and return, you will probably find that you will have to log back in to the website. This is done for security reasons.

View

  • Every user will have a different view of the website and different access rights to parts of the website according to their assigned User Type and Location.
  • This acts to simplify the site for users and adapt it to suit each user's core interests and responsibilities.
  • The site will change over time. Features will be improved, new features added and new reports created - users should be prepared to adapt to the changing face of the system.

Manage

Coordinator manage menu.png

The Manage menu allows coordinators to create, update and manage users and special programs such as for vaccination and surveillance, as well as managing infrastructure and location data.

Read more...

Reports

Coordinator reports menu.png

The Reports menu provides access to the database for animal health and staff monitoring purposes. It allows coordinators to view reports and analyses in various formats, as well as download raw data.

Read more...

Understanding your role and the tools available to help you

District coordinators

Ewan Tasikmalaya coordinator.png

District coordinators have many responsibilities but iSIKHNAS provides tools to support this key role.

Read more...



Using iSIKHNAS data

  • Changes you can expect over the coming 12 months
    • Increased data as roll out takes effect
    • Website changes
    • Increase in the number of reports, charts and other analyses available
    • New mapping capabilities
  • How to ask for a new report to be made
    • Defining your question
    • Making sense of the outputs
    • Printing reports, editing Excel files

To monitor and support staff

  • Reports available via the website
    • How to interpret the data
    • How to support staff to encourage improved work and service
    • How to set realistic goals and see if your team are achieving them
  • Other ways to use data
    • SMS alerts
    • Routine reports via email
  • Monitoring the system
    • Building a routine for your monitoring role
    • Reacting to problems
    • Dealing with questions, requests, problems, flaws
    • Giving and sharing feedback

To monitor and improve animal health

  • Reports available via the website
    • How to interpret the data
    • Using the most valuable parameters
  • Other surveillance tools
    • Pattern detection
    • Technical courses for staff development
  • Other ways to use data
    • SMS alerts
    • Routine reports via email

Key coordinator functions and challenges

  • Using the data to support your monitoring role
  • Helping others to use the data more effectively for better animal health outcomes
  • Understanding and respecting the management and support structures
  • Understanding the roles and responsibilities of everyone involved
  • Providing recommendations for policy changes, technical issues and assistance with analysis
  • How to motivate and reassure staff
  • Developing a culture of ongoing training
    • iSIKHNAS modules
    • Staff development courses available
  • Developing a strong network of village level reporters
    • Signs recognition training
    • Developing respect for their role and a sense of pride the work they do
    • Keeping people involved

Administration

Interface

Menu system

Menu system by Group User

News stories

Reference codes

  • Diseases
    • Species
    • Signs
    • Animal types
    • Syndromes
  • Laboratory
    • Testype
    • Laboratory sections
    • Submission reasons
    • Submitter types
    • Specimen forms
    • Age units
    • Test methods
    • Test targets
    • Qualitative findings
    • Units for quantitative findings
    • Uncertainty types
    • Test results
  • Drugs
    • Drug class
    • Drug types
    • Drugs
  • Production
    • Straws
    • Colour
    • Animal purposes
    • Event types
  • Infrastructure types

Reports

  • Report system
  • Saved reports
  • New reports
  • Report subscriptions
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