Spreadsheet data submission manual

Manual for spreadsheet data submission

This manual provides guidance for the submission of laboratory data to iSIKHNAS using and Excel spreadsheet.

Introduction and overview

The overall process is simple:

• Open the spreadsheet template (and the linked data standards spreadsheet)
• Enter the lab submission data
• Send the spreadsheet by email to iSIKHNAS

iSIKHNAS automatically checks the data and, if it is valid, inserts it into the national database. An email is sent with confirmation that the data has been correctly submitted, as well as an automatically generated client report for printing in the lab.

To use the system, laboratory staff must:

• register with iSIKHNAS (talk to your local coordinator)
• have permissions set to be allowed to submit laboratory data (again, talk to your coordinator)
• set up their computer
  • get a copy of the submission template
  • get a copy of the lab standards spreadsheet

As the system works with Excel and email, you naturally must have

• a recent copy of Excel installed on your computer (one that can handle the newer '.xlsx' file formats), and
• an email address and internet connection to send and receive emails. To send and receive emails you can use
  • a web-mail interface (like gmail) through a web browser (like Chrome, Internet Explorer or Firefox), or
  • an email client (like Microsoft Outlook or Thunderbird)

Setting up

To be able to use the system you must have two spreadsheets:

1. the template
2. 'lab standards.xlsx' - which contains the Indonesian national laboratory data standards to ensure that all data is compatible and able to be analysed.

Both can be downloaded from the iSIKHNAS web site

Data submission template spreadsheet

This is used to enter the data, and is sent by email to iSIKHNAS. Click on the link below to download the latest version of the data submission spreadsheet:

Submission spreadsheet

The template may be updated from time to time. Your iSIKHNAS coordinator will either send you the updated spreadsheet by email, or let you know that a new version is available on this web site for download.

Laboratory standards spreadsheet

This can be downloaded from the iSIKHNAS secure web site. Log in and go to:

• Manage | Laboratory | Download standards