Manuals:Field Staff

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Field Disease Reporting and Case Management

Field disease reporting is central to Indonesia's new animal health information system, iSIKHNAS where village reporters and district field veterinary staff (Dinas) report cases of disease by sending simple coded messages from their mobile phones. Reports can either be for General Signs (Tanda Umum) using the U SMS message format or reports of suspected priority diseases using the P message - Priority Syndrome report (Sindrom Prioritas). The messages sent from the field ensure that the relevant veterinary staff are alerted and the data is also immediately included in the available for analysis by decision makers at every level.

Village reporters (Pelsa) assist in this vital reporting role and it is important for Dinas staff to be fully aware of the role and responsibilities and appreciate the work of the Pelsa in their area.

Field disease reports: Pelsa

Pelsa are the eyes and ears of the veterinary services and provide an important link between the community and animal health services. Dinas staff should liaise closely with pelsa, encourage their contribution and nurture the relationship. They should assist them when they need help and offer advice which will help them to offer a good service to their fellow farmers.

Pelsa are being recruited and trained in recognising and reporting general signs of disease as well as priority syndromes. They use a simpler version of the U and P messages which does not require the differential diagnosis required of Dinas staff. When Pelsa report disease from the field their message to iSIKHNAS prompts an automatic alert to the Dinas staff with responsibility for that area. Dinas staff must respond efficiently to these reports and then report the response (telephone call or visit) to iSIKHNAS.

Routine general signs report
U [sign,sign...] [species] [number of animals] {location}
  • Use CKT [name of sign] to look up a general sign codes.
  • Use Kode SP to look up species codes.
  • Use CKL [name of location] to look up the location code for a village.
Priority Syndrome report
P [syndrome] [species] [number of animals] {location}
  • Use Kode SIN to look up a syndrome code
  • Use Kode SP to look up species codes.
  • Use CKL [name of location] to look up the location code for a village.
No priority syndromes sighted
PNEG

Field disease reports: Dinas staff

Field disease reporting SMS Reference Sheet for printing and distribution

Case management activities include;

New case report
U [sign,sign...] [species] [number of animals] {location} {differential diagnosis,differential diagnosis...}
  • Use CKT [name of sign] to look up a general sign codes.
  • Use Kode SP to look up species codes.
  • Use CKL [name of location] to look up the location code for a village.
  • Use CKP [name of disease] to look up the disease codes for the differential diagnoses.
P [syndrome] [species] [number of animals] {location} {diagnosis,diagnosis...}
  • Use Kode SIN to look up the syndrom code.
  • Use Kode SP to look up species codes.
  • Use CKL [name of location] to look up the location code for a village.
  • Use CKP [name of disease] to look up the disease codes for the differential diagnoses.
Response action to Pelsa report
R [Case ID] [visited (K/T)] [differential diagnosis,differential diagnosis...] {other diagnoses}
  • Use the Case ID from the alert SMS you are responding to.
  • Use CKP [name of disease] to look up the disease codes for the differential diagnoses.
Treatments
OB [case ID] ([drug code] [dose] [total animals]...)
  • Use the Case ID from the alert SMS you are responding to.
  • Use CKO [name of drug] to look up the drug codes.
Specimen submission to laboratory
LAB [case ID] ([specimen type] [specimen form] {section} [number of specimens]...) [lab ID]
  • Use CKJS [specimen type] to look for a specimen type code.
  • Use KODE BS to find the specimen form code.
  • Use KODE SL to find the lab section code.
  • Use CKI LAB [location code] to find the laboratory code.
Case outcome report
PK [case ID] [outcome code]
  • Use the Case ID from the original case report.
  • Use Kode PK to find the outcome code.
Case comments
KOM [case ID] [comment]
  • Use the Case ID from the original alert.
  • Freetext entry for comments.