Surveillance course facilitator/id

Mengenai pedoman ini

Pedoman ini berisi informasi untuk membantu para fasilitator mempersiapkan dan membawakan pelatihan mengenai Surveilans.

Pedoman ini memuat ikhtisar pelatihan termasuk struktur pelatihan, tujuan, dan sumber daya yang dibutuhkan untuk melaksanakan pelatihan. Pedoman memuat informasi mengenai cara mempersiapkan pelatihan yang sukses dan cara memandu setiap sesi.

Apabila sesi pelatihan meliputi latihan atau pertanyaan untuk peserta, jawabannya tersedia di dalam catatan PowerPoint fasilitator.

Setiap fasilitator akan menerima satu salinan dari pedoman ini beserta satu paket sumber daya pelatihan yang terdiri atas semua dokumen dan video yang dibutuhkan untuk memfasilitasi pelatihan.

Fasilitator harus membaca materi pelatihan dan menonton video sebelum pelatihan dimulai. Fasilitator juga perlu mengenal bahan-bahan administratif pendukung.

Pedoman yang amat praktis, Fasilitasi Pelatihan: Cara Memfasilitasi Pelatihan dan Membantu Orang Belajar, telah disusun untuk mendukung dan mengembangkan lebih lanjut keterampilan fasilitasi Anda. Anda harus membaca pedoman ini dan menonton materi video pendamping sebelum pelatihan dimulai untuk membantu Anda merasa lebih percaya diri dan mendapatkan manfaat maksimal dari bahan-bahan pelatihan.

Ikhtisar pelatihan

Pelatihan ini dikembangkan sebagai bagian Program Kesehatan Hewan Kemitraan Australia Indonesia untuk Penyakit Menular yang Baru Muncul.

Tujuan utama untuk Komponen 2.1 Program Kesehatan Hewan AIP-EID adalah untuk meningkatkan pengumpulan, manajemen, dan penggunaan informasi kesehatan hewan guna meningkatkan kapasitas untuk pencegahan dan pengendalian penyakit yang efektif.

Pelatihan mengenai surveilans telah dikembangkan untuk pelatihan para staf dimana peran yang dimilikinya termasuk pengambilan keputusan tentang kegiatan-kegiatan surveilans, termasuk pula perencanaan dan pelaksanaannya. Mereka biasanya adalah dokter hewan, namun bisa juga paramedis veteriner.

Pernyataan kompetensi adalah sebuah gambaran mengenai apa yang diharapkan dapat dilakukan oleh seseorang agar sukses dalam pekerjaan mereka. Pernyataan kompetensi berikut menggambarkan apa yang diharapkan dapat dilakukan oleh peserta.

eserta diharapkan dapat memahami pendekatan yang berbeda-beda terhadap surveilans penyakit hewan dan mampu menggunakan pengetahuan ini untuk berkontribusi pada surveilans yang efektif terhadap permasalahan kesehatan hewan demi hewan ternak dan pemiliknya di Indonesia.

Untuk mencapai hal ini, peserta harus mampu:

• menjelaskan dan menggambarkan pendekatan yang berbeda-beda terhadap surveilans penyakit hewan

• menjelaskan sistem pelaporan peternak, batasan-batasannya dan bagaimana hal tersebut dapat ditingkatkan

• mengakses hasil-hasil iSIKHNAS untuk digunakan dalam perencanaan, pengelolaan dan analisis kegiatan-kegiatan surveilans.

Pelatihan didesain untuk dilaksanakan selama 3 hari, dengan total 12 sesi pengajaran. Sesi pertama adalah pengantar pelatihan dan sesi terakhir akan berfokus pada kesimpulan dan acara penutupan. Berarti, terdapat 10 sesi untuk pelatihan konten.

The general structure of most sessions is:

• introduction to the sessions, learning objectives, and exercises

• video or PowerPoint file associated with this session is presented and discussed

• activities and exercises

• key concepts review

Training resource package

The training resources package for this course include the following:

Facilitator Guide - this document, to be provided to all facilitators.

Surveillance Guidelines: the 2014 Pedoman Teknis Surveilans Penyakit Hewan Menular (Technical guidelines for infectious animal disease surveillance), to be provided to all participants.

Participants' manual - to be provided to each participant. This contains key concepts, course-specific activities, exercises, and memory prompts.

PowerPoint files - to be provided to all facilitators and made available online or as electronic files to all participants. For all sessions except the first and last two sessions, there will be two PowerPoint files:

• one PowerPoint file is intended for facilitators to present and speak to

• the second file is intended to be recorded as a voice over to the PowerPoint so it can be projected like a video. This file will present most of the technical content for each session. The purpose of this is to ensure that the technical content can be delivered in a consistent way through all the training programs.

Administration documents- to be provided to all facilitators. These documents include: facilitators training package information, participant pre-course information, training course preparation checklist, attendance list, certificate template, and are needed to effectively run the training.

Evaluation forms-to be provided to all facilitators and participants. The evaluation forms are used for two purposes: evaluation of participant performance, and for collecting feedback on the course from participants and facilitators.

Online support-a website will be developed for this project to make resource material available online. Teaching materials, videos and additional learning resources will be made available through the website.

Preparing for the Surveillance course

Who should be at the training?

This course has been designed for training of staff whose roles include decision-making about surveillance activities, including their planning and implementation. These people usually will be veterinarians, but may (on occasions) be para-veterinarians.  

Where should the training be held?

The training venue should be comfortable, quiet and away from distractions such as participants’ offices. The training room should be equipped with tables and chairs that can be moved around and there should be sufficient room for participants to be able to work comfortably in group exercises. There should be whiteboards, flipcharts, computer and projectors, and plenty of wall space to display ground rules, expectations, and the outcomes from group exercises.

What resources are needed?

• Enough copies of the Participant workbook to provide one copy to every participant

• Facilitator's Guide for each facilitator

• A copy of the Surveillance Guidelines for each person, including the facilitator.

• Whiteboard , white board marker pens & eraser; flipchart and paper for flipchart and marker pens (three colours, suggest red, black and blue), adhesive to stick paper to wall, pens for participants, blank note paper for participants.

• Facilitators will need a laptop computer, projector, and microphone if necessary.

• Internet access for the facilitator, to allow connection to and demonstration of iSIKHNAS.

Projecting PowerPoint files

The training material includes one or two PowerPoint files intended to be projected during each session.

It is suggested that facilitators use Presenter View (in Microsoft Office 2010 or later) to project the facilitator file. Using Presenter View is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while your audience views the notes-free presentation projected on a larger screen.

The facilitator file has been developed with notes inserted so that when using presenter view the facilitator can view the explanatory notes and suggestions relating to each slide as it is projected.

If facilitators do not have Microsoft Officer 2010 or later, then this capacity may not be functional. In that case facilitators may wish to print handout versions of the PowerPoint files so they can refer to these notes as they project their PowerPoint files.

Assessment of participant performance

Assessment of participant performance should be based on two criteria. The first is attendance at each of the three training days. Participants will be asked to sign their names at an attendance sheet each morning so there is a record of attendance each day.

The second criteria for assessment is through facilitators observing participants during the training course and recording brief notes on participation during training and any relevant comments.

During this assessment process facilitators should consider allocating participants to three broad categories:

• those that are doing an outstanding job of participating in discussions and showing an understanding of the concepts,

• those who are participating and grasping most of the concepts, and

• those who appear to not understand issues or make little contribution to discussion and activities

It will be important that facilitators be prepared to provide extra discussion and review for participants that appear to be struggling to understand concepts and also to try and encourage these individuals to participate more in group activities.

How to make your training successful and interesting?

Give yourself sufficient time to prepare

It is very important that you read through all the training package material. Also becoming familiar with other supportive resources/ material/ references will help you have a successful work shop.

This material has been developed for veterinarians to act as facilitators. Facilitators are not expected to become an expert in surveillance.  You should not attempt to pretend to the participants that you are.  As the facilitator of this course, you are leading the learning, guiding activities and helping to draw the most out of the material with the group.

The training course is designed to give the participants general skills in surveillance they need to improve animal health in Indonesia. The training is not designed to make them experts in surveillance.

If asked questions that you are unable to answer then it is ok to say "I don't know". You can refer these questions to the course contact person.

Use the training course preparation checklist provided in the Administration materials to help ensure that you have prepared adequately for the course.

Develop your facilitation skills

It may be useful to review some key concepts about how adults learn and some of the core characteristics of good facilitation.

A guide to good facilitation has been developed to assist you in this preparation.  Please take the time to read this guide, Training Facilitation: How to facilitate a course and help people to learn, and to adopt some of the key concepts which will help you to relax and enjoy your role as facilitator as well as assist the group to gain the most benefit from the course.

Your training course will be more successful if you can:

• Communicate easily with participants - be relaxed and aware of social and cultural issues that may affect the training. Remember to always use simple terms and appropriate language wherever possible.

• Your role is to facilitate the training material - you do not need to be a teacher in the subject matter.

• Respect the knowledge held by participants - have respect for the skills and knowledge that the participants already have. When checking if you have communicated clearly ask in a positive manner "Did I explain that clearly?" rather than in a negative manner such as "Did you understand that?"

• Keep eye contact - do not talk to the participants with your back to them while writing on the flipchart paper, for example.

• Write clearly - make sure your letters and numbers are clearly written so all participants can understand them.

• Keep on time - try not to let any session run more than the allotted time.

• Be interesting - show an interest in what you are saying. Tell a few stories if possible. Speak clearly and loudly but not fast.

• Be enthusiastic and encourage all to participate - have enthusiasm for facilitation and teaching. Have enthusiasm for the course material and this will be imparted to the participants through you action and will encourage them to participate.

Most importantly, relax and enjoy the learning and training experience this course will provide.

Group size

It is recommended an ideal group size is 10 - 12 participants. This way you can pay close attention to each participant’s needs. A maximum group size of 20 participants should not be exceeded. The training budget may limit the options for group sizes. In larger groups certain individuals can be reluctant to participate and having a larger group can limit the effectiveness of the training.

How to use the Facilitator Guide

The purpose of this facilitator guide is to provide information to facilitate each of the training course sessions effectively.

Information is provided for each session under the following headings:

Session structure

This indicates the key activities in each session. Suggested timings are included, along with a column for you to record the actual time taken. We request that you provide feedback about sessions where our estimate of timing did not work for you.

Session objectives

This section lists the key objectives of the session.  It is important to keep these in mind because they give you clear goals for the outcome of the session.

Session Steps

This section provides a reminder of the PowerPoint files to open and use in each session.

The Schedule

The Surveillance course is designed to be delivered over 3 days. Each day is divided into four, 1.5 hour sessions.

Session 1:  Welcome and introduction          

Session 2:  Overview of surveillance

Session 3: Surveillance objectives

Session 4: Measures of disease

Session 5: Surveillance approaches: structured surveys

Session 6: Surveillance approaches: aggregation point surveillance, sentinel herds/flocks

Session 7: Surveillance approaches: laboratory surveillance, syndromic surveillance, negative reporting

Session 8: Surveillance approaches: farmer reporting system (1)

Session 9: Surveillance approaches: farmer reporting system (2)

Session 10:  Participatory approaches to surveillance

Session 11: iSIKHNAS and its role in surveillance

Session 12: Course evaluation, conclusion and closing

Session 1: Welcome and Introduction

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Official welcome	30
2	Introduction to the training, course objectives, and structure	10
3	Group activity and introductory icebreaker	30
4	Methods of monitoring, learning and engagement	5
5	Large group activity and setting the rules for the course	10
6	Summary of session	5

Session objectives

On completion of this session the participants will:

• have met facilitators and other participants and made to feel welcome

• have shared recent surveillance experiences and opinions about their activities and the benefits of better support with training or resources

• understand the structure and schedule, and the role of evaluation of the training course

• have developed the ground rules for the training course by consensus.

Session steps

Steps 2 to 6: Start facilitator PowerPoint for this session

File name in training package:  Surveillance _Session1_Facilitator.pptx

Follow the slide progression and refer to the notes section for suggestions and explanatory notes for each slide.

Session 2: Overview of Surveillance

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity building exercise	10
3	Powerpoint/video presentation	10
4	Discussion	10
5	Group activity, expanding our understanding of surveillance	25
6	Group discussion: understanding the immportance and relevance of surveillance information	25
7	Summary of session	10

Session objectives

On completion of this session the participants should be able to:

• explain what surveillance is in the context of animal health

• demonstrate an understanding of the important role participants play in animal health surveillance

• describe why surveillance is important and useful to participants.

Session steps

Steps 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session2_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session2_Content.pptx

Steps 4 to 7: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session2_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint. Follow the slide progression as above.

Session 3: Surveillance objectives

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity	10
3	Powerpoint/video presentation	10
4	Discussion	5
5	Large group activity: matching surveillance activities to objectives	10
6	Group activity: surveillance issues	40
7	Summary of session	10

Session objectives

On completion of this session the participants should be able to:

• list four surveillance objectives

• explain why surveillance is conducted for diseases that ARE and ARE NOT present in the population, and list examples of diseases in these categories.

Session steps

Steps 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session3_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session3_Content.pptx

Steps 4 to 7: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session3_Facilitator.pptx

Session 4: Measures of disease

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (in pairs)	5
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	5
5	Group activity: Incidence	15
6	Large group activity: Spatial and temporal description of disease	20
7	Large group activity: Prevalence	20
8	Large group discussion: Usefulness of measures of disease; where iSIKHNAS fits in	5
9	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• demonstrate understanding of
  • case definitions
  • signs and syndromes
  • incidence and prevalence
  • ways to measure level of disease.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session4_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session4_Content.pptx

Steps 4 to 9: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session4_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

 

Session 5: Structured surveys

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (small groups OR large group interactive	30
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	10
5	Group activity: Application of surveys	30
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• for the surveillance approach structured surveys:
  • describe
  • briefly explain strengths and weaknesses
  • explain where they can be used.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session5_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session5_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session5_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 6: Aggregation point surveillance and sentinel herd/flocks

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (large group discussion)	20
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	10
5	Group activity: Application of surveillance approaches	40
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• for the surveillance approach aggregation point surveillance and sentinel herd/flock surveillance:
  • describe
  • briefly explain strengths and weaknesses
  • explain where they can be used.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session6_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session6_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session6_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 7: Laboratory surveillance, syndromic surveillance, and negative reporting

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (large group discussion, then groupwork)	30
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	10
5	Group activity: Application of surveillance approaches	35
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• Understand methods of transmission, spread and maintenance for infectious diseases of animals

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session7_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session7_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session7_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 8: The farmer reporting system (1)

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (large group discussion)	20
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	15
5	Group activity: Strengths and weaknesses	35
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• for the surveillance approach farmer reporting system:
  • describe how it works
  • explain its purpose and benefits
  • briefly explain strengths and weaknesses
  • describe the important role of farmers and para-veterinarians.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session8_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session8_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session8_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 9: The farmer reporting system (2)

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity (in groups)	30
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	5
5	Group activity: factors affecting farmer reporting	35
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• list at least 3 factors that might deter farmers from reporting.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session9_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session9_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session9_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 10: Farmer reporting system (improving reporting rates); Participatory approaches to surveillance

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Group activity: Improving reporting rates	45
3	Curiosity raising activity	5
4	Play video or PowerPoint file	10
5	Discuss content of recorded PowerPoint file	5
6	Group activity: applying our knowledge to PDSR	15
7	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• list ways that can improve and strengthen farmer reporting.

Session steps

Step 1 to 3: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session10_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 4: Play content PowerPoint file

File name in training package:  Surveillance_Session10_Content.pptx

Steps 5 to 7: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session10_Facilitator.pptx

Resume the facilitator PowerPoint at the appropriate position to continue the facilitator PowerPoint.

Session 11: iSIKHNAS and its role in surveillance

Session structure

Step	Item	Minutes (suggested)	Minutes (actual)
1	Introduction to the session	5
2	Curiosity raising activity	30
3	Play video or PowerPoint file	10
4	Discuss content of recorded PowerPoint file	5
5	Group activity: getting to know iSIKHNAS better	35
6	Summary of session	5

Session objectives

On completion of this session the participants should be able to:

• explain how iSIKHNAS assists in the collection, management, and analysis of different surveillance activities.

Session steps

Step 1 and 2: Start facilitator PowerPoint for this session

File name in training package:  Surveillance_Session11_Facilitator.pptx

Follow the slide progression, and refer to explanatory notes for each slide.

Step 3: Play content PowerPoint file

File name in training package:  Surveillance_Session11_Content.pptx

Steps 4 to 6: Resume facilitator PowerPoint for this session

File name in training package:  Surveillance_Session11_Facilitator.pptx

Session 12: Course evaluation, conclusion, and closing

Session structure

Step 1: Complete evaluations

Step 2: Presentation of certificates

Step 3: Formal closing

Session objectives

On completion of this session the participants will:

• Complete evaluations and receive certificates
• Contribute to training course conclusions
• Participate in a Formal closing

Session steps

Resources have been developed for evaluation of the course

File name in training package: ….

Steps 2: Presentation of certificates

File name in training package:  ….