Manuals:General Introduction/en

What is iSIKHNAS?

iSIKHNAS is Indonesia’s new animal health information system. The system uses every day technology in simple but clever ways to gather data from the field and make it immediately available to stakeholders in ways that are readily useful and meaningful.

Selain itu, iSIKHNAS akan memadukan beberapa sistem pengelolaan informasi, guna membuat berbagai sistem tersebut lebih efisien dan terjangkau bagi lebih banyak pengguna. Integrasi berbagai sistem ini akan membuat data pada sistem tersebut menjadi jauh lebih kuat dan memberikan dukungan yang lebih mantap bagi kerja para pengambil keputusan di berbagai tingkatan.

Di Indonesia, telah ada beberapa sistem yang mengelola data untuk berbagai tujuan terpisah, misalnya InfoLab untuk data laboratorium dan SIKHNAS awal untuk laporan penyakit dari lapangan. Beragam sistem ini belumlah prima karena tak saling terhubung. iSIKHNAS memadukan semua sistem ini sehingga data di dalamnya bisa dikelola secara lebih efisien dan dibagi oleh semua pemangku kepentingan. Data tersebut akan disediakan bagi para pengguna yang telah diberi kewenangan untuk memperoleh data, melalui berbagai cara misalnya melalui situs web iSIKHNAS atau dalam bentuk laporan, diagram, lembar kerja, dan peta yang dibuat oleh sistem dan dikirimkan melalui e-mail atau SMS kepada staf yang membutuhkannya.

Using iSIKHNAS, we will be able to link laboratory submission data with disease reports, maps with movement data or outbreak reports, slaughter data with production and population data, and all smoothly and automatically. That is great for decision makers at every level and good for everyone who is working in the animal health sector.

Mengapa kita membutuhkan sistem baru?

The old paper-based systems are slow and inefficient and meant that much of the information collected in the field is out of date by the time it is received. Information is often sent “up” and takes a very long time to come back “down” again. By the time it does, the data had been changed and squeezed into formats that aren’t always useful.

iSIKHNAS akan mengubah semua itu melalui penggunaan pesan SMS dari telepon genggam di lapangan dan lembar-lembar kerja yang lebih sederhana dari kantor, guna mengambil data dengan cepat sedekat mungkin dari sumbernya, dan membuat data dapat dilihat dan dianalisis dengan cara-cara yang ramah bagi pengguna untuk siapa pun yang memerlukannya. Sistem yang cerdas dan otomatis akan memastikan bahwa data dimasukkan secara akurat, laporan dikirimkan secara otomatis, dan terdapat akses yang mudah kepada data, analisis rutin yang terprogram, dan, yang sangat penting, sistem peringatan bagi staf yang perlu menanggapi laporan penyakit.

iSIKHNAS is not just about improved management of data. Its success is very much reliant on the people who work at the grassroots throughout rural Indonesia. The collective contribution of all staff and their provision of improved services to livestock owners is what will ultimately make Indonesia’s animal health system stronger. Good relationships, improved communication and stronger cooperation lies at the heart of the improvements iSIKHNAS will bring to the animal health sector in the next few years.

iSIKHNAS dirancang untuk sesedikit mungkin mengubah kerja rutin staf keswan, namun tentu akan dibutuhkan pelatihan dalam penggunaan sistem. Dikembangkan pula pelatihan ekstra untuk memperkuat staf dengan keterampilan tambahan antara lain dalam bidang Epidemiologi Lapangan, Surveilans, Analisis dan Manajemen Data. Pelatihan-pelatihan yang fleksibel serta tertarget ini akan membantu staf untuk bekerja dengan kepercayaan diri yang lebih tinggi serta secara lebih efisien, dan akan memberikan tingkat presisi yang lebih tinggi bagi para pengambil keputusan serta kepuasan yang lebih besar bagi masyarakat.

Overview

System components

• Field disease reporting including treatments and outcomes
• Priority disease investigation, response and follow-up
• Laboratory data (including InfoLab)
• Other field activities such as vaccination and active surveillance
• Livestock movement
• Abattoir data collection
• Human resource and training management
• Artificial Insemination/Production/Breeding

Kerangka waktu pengembangan:

• Implementasi basis data secara bertahap, diikuti dengan peluncuran bertahap ke seluruh Indonesia. Target tanggal untuk memulai pelatihan staf:
• Tahap 1: Laporan penyakit lapangan dan kegiatan lapangan lainnya: Kwartal keempat 2013
• Tahap 2: Sistem laboratorium: Kwartal pertama 2014
• Tahap 3: Respons penyakit prioritas: Kwartal kedua 2014
• Tahap 4: Lintas-operasi atau interoperabilitas dengan Karantina dan Pusdatin: Kwartal ketiga 2014
• Tahap 5: Manajemen sumber daya manusia: Kwartal 2014
• Komponen lainnya
• Secara bertahap dilaksanakan oleh administrator sistem dari Indonesia

• Other components
• Progressively implemented by Indonesian system administrators

Key facts

• Program name: Australia Indonesia Partnership for Emerging Infectious Diseases (AIP-EID)
• iSIKHNAS is one of several components of the AIP-EID program that support the strengthening of Indonesia’s animal health system
• Donor: Australian Government through Australian AID (AusAID)
• Australian implementing agency: Department of Agriculture Forestry and Fisheries (DAFF)
• Indonesian implementing agency: Directorate General of Livestock and Animal Health Services
• iSIKHNAS component implementing consultant: AusVet Animal Health Services
• iSIKHNAS technical team: led by Subdirectorate Disease Surveillance, Directorate of Animal Health.

What are the benefits of iSIKHNAS?

For the users in the field

• Fast, easy data entry, direct from the source
• Immediate response for important problems
• Lower data entry burden for everyone
• Automatic data checking
• Return messages confirming report details
• Sustainable, integrated system using everyday technology
• Regular reports generated automatically
• More time for important work and less paperwork

For all users

• Provides service and benefit to all users
• Replaces a slow, paper-based system
• Stronger support for decision makers
• Immediate access to the data at all levels
• User-friendly, flexible data sharing service
• Automatic analyses for different routine purposes
• Real time access to data in different formats

And all this ...

• Allows us to help farmers better.
• Helps to reduce risks to rural communities and the livestock sector.

Who is involved?

At first,

• Dinas veterinarians and para-vets
• Other technical staff
• Village reporters, pelapor desa (‘pelsa’)
• Abattoirs and slaughter houses

But very soon the system will include other people such as

• Laboratory staff
• Meat inspectors
• Staff working in quarantine
• Inseminators
• Vaccinators
• Some human health staff
• As well as many farmers!!

Security

Make sure you know who to contact for help with the system. Save the name, phone number and email address of your local iSIKHNAS coordinator as a contact in your phone.

It is important to remember that your phone is an important part of your work now and so you should protect your phone more carefully.

Protect it.

Keep it with you at all times.

Keep it properly charged.

Register a new phone number with iSIKHNAS if you lose or change your phone.

Help for users

There are different ways to learn about how to use the system and get help or support for problems or questions.

Training

Every new user should receive some training on the system and how it operates. The training might be quite short and simple if, for example, you only every need to view data, or if you only send in one type of report. For certain key users, such as dinas para-vets, the training will be longer and will involve multiple message types, code lists and various operational issues which will affect the routine workflow.

In order to complement the iSIKHNAS system several other training courses will be developed to assist staff in other aspects of their work.

Staff will be offered training in

• Field Epidemiology
• Surveillance
• Budget Advocacy
• Epidemiological Data Analysis
• GIS for Animal Health

Other sources of help

• Q message sent to iSIKHNAS
• User manual
• SmartCards - user reference cards
• Code lists
• iSIKHNAS Website
• iSIKHNAS Information WIKI
• Local iSIKHNAS coordinator
• iSIKHNAS “ Champions”

Quick reference cards are a very useful tool to keep handy at all times. These cards will help you to send error free messages and make sure you are using the correct codes.

Remember!!

iSIKHNAS automatically checks every message

• If it is correct,

it sends a response to the user AND starts to manage, organise and analyse the information and make it available in the iSIKHNAS system.

• If it is not correct,

it warns the user and advises the user how to correct the mistake and send again.

This means that the data in iSIKHNAS will always be clean and correct.