Manual for Coordinators

Roles and responsibilities

Regional and Provincial coordinators

Leadership

• Act as an ambassador, information source and spokesperson for the system at the provincial/regional level
• Safeguard the philosophy and principals upon which iSIKHNAS has been built
• Report both achievements and problems to the Regional Coordinator or Champions
• Respond to requests for assistance, advice or new data reports in a timely and constructive manner.
• Maintain close contact with district coordinators in a supportive and encouraging manner
• Assist district coordinators with their monitoring, support and analysis roles wherever possible.
• Respond to problems common to several district coordinators in a collaborative manner in order to resolve difficulties
• Annual meeting to discuss provincial approaches and issues, share lessons learned and improve monitoring and response.

Support and monitoring

• Monitor the message log and respond quickly to problems in a supportive manner
• Respond to feedback and questions from users in a timely and supportive manner
• Support and improve the pelsa network
• Monitor and evaluate the performance of the team, set goals and priorities for improvement and development
• Identify training needs of staff based on monitoring of field reports

User development and administration

• Assist in the training of district staff and new users
• Ensure kabupaten coordinators are replaced efficiently whenever this becomes necessary
• Ensure user details are up to date
• Facilitate or assist training of specific user groups such as abattoir, production, police or health department, for example.
• Supervise and monitor all registered users in the area of responsibility
• Register local infrastructure and create new location codes where necessary and ensure these are up to date.

Reporting

• Report technical problems, inadequacies or redundancies immediately to the Champions and Regional coordinator

Analysis and management

• Assist in the analysis of data for the evaluation of activities, performance and priority setting.
• Assist in the analysis of data for the purposes of budget advocacy for support for ongoing and new activities
• Make recommendations from the results of data analysis
• Encourage and facilitate surveillance, vaccination and population data collection activities through iSIKHNAS.

District coordinators

Leadership

• Act as an ambassador, information source and spokesperson for the system in the district
• Safeguard the philosophy and principals upon which iSIKHNAS has been built
• Ensure users can access and refer to you easily and freely.
• Share the coordination role with one or more deputies.
• Respond to requests for new data reports or suggested changes

User development and administration

• Register new Pelsa and Dinas users correctly
• Recruit and train new Pelsa and Dinas users in all relevant aspects of the system
• Ensure user details are up to date
• Facilitate or assist training of specific user groups such as abattoir, production, police or health department, for example.
• Supervise and monitor all registered users in the area of responsibility

Support and monitoring

• Monitor the message log and respond quickly to problems in a supportive manner
• Respond to feedback and questions from users in a timely and supportive manner
• Assist para-vets to respect and support the work of village pelsa
• Monitor and evaluate the performance of the team, set goals and priorities for improvement and development
• Identify training needs of staff based on monitoring of field reports

Reporting

• Report technical problems, inadequacies or redundancies immediately to the Champions and Provincial coordinator

Analysis and management

• Assist in the analysis of data for the evaluation of activities, performance and priority setting.
• Assist in the analysis of data for the purposes of budget advocacy for support for ongoing and new activities
• Make recommendations from the results of data analysis
• Manage surveillance, vaccination and population data collection activities through iSIKHNAS.
• Register local infrastructure.
• Manage and update location codes within your area.