Coordinator Checklist

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Coordinator CheckList

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Daily

  • Check error log and Contact users who are having problems
  • Check disease SMS log – Dinas U & P reports
    • Look for smooth reporting patterns, unusual reports, locations
  • Check SMS log – Pelsa U & P reports
    • Look at locations and signs reported,
  • Monitor and manage Dinas Response to Pelsa reports
    • Help staff to prioritise and respond efficiently. Make sure no ‘double up’ in responsibility.
  • Check to see that the system is working correctly and alerts are being received
  • Check to see if alerts are being sent to staff correctly.
  • Respond to problems and issues related to permissions, user settings, codes, programs, IB, SKKH etc
  • General housekeeping: Identify problems or talk to users who are confused or who have questions. Change settings, give advice, make notes for later use. Show leadership and reassure users.
  • Follow up on outstanding issues from yesterday.
  • Complete the Coordinator monitoring report from the daily error log.

Weekly

  • Monitor – response rates
    • Set reasonable goals. Give positive feedback to staff responding quickly/efficiently.
    • Discuss telephone responses with staff to see if ‘service’ (assistance, advice, reassurance) is being provided to farmers when a visit is not possible/required.
  • Monitor – active users
    • Level of active users to registered users.
  • Monitor – follow up visits, outcomes
  • Monitor – treatments with diagnosis
  • Monitor – movements
  • Get an overview of IB activities and users, including farmer and animal registration, inseminators etc

Monthly

  • Plan for next training module or refresher course
  • Prepare list of problems/issues/positive feedback for next staff meeting
  • Monitor use of resources – budget, staff, transport, equipment
  • Monitor for staff training needs – treatments, diagnoses, etc
  • Laboratory linkages – samples sent, tests requested etc
  • Plan ahead for surveillance/vaccination.

Ad hoc

  • Update drugs list
  • Update locations
  • Update infrastructure
  • Audit registered users
  • New Pelsa recruitment
  • Refresher training of new and current users
  • One on one training
  • Monitor disease frequency – consider campaign for staff awareness and community education for prevention, control, management, treatment etc interventions/activities
  • Assist in any important disease investigation and response activities
  • Assisting Kepala Dinas and others in use of data – reports, maps etc
  • Contact the Provincial coordinator regularly to share suggestions, updates, feedback, questions
  • Contact Champions and/or Provincial coordinator as soon as serious problems are detected.