Spatial data management manual

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Changing administrative boundaries : A guide for iSIKHNAS Coordinators


Spatial data

Spatial data includes data about locations, names and boundaries of

  • Desa
  • Kecamatan
  • Kabupaten
  • Provinsi

Boundaries change

For example

  • 1 desa split into two desa
  • Kecamatan moved from one kabupaten to another
  • Name of Kecamatan changed
  • New province created out of kabupaten from another province

Importance of spatial data

In iSIKHNAS, all data is linked to a location. This allows

  • Analysis
  • Mapping
  • Identifying area of responsibility

If location data is out of date

  • Users cannot submit accurate data

The problem

Official national data from BPS

  • Only updated annually
  • Quickly out of date

The solution

The people that know about the changes first are the local staff

  • iSIKHNAS coordinators

iSIKHNAS will offer a way for kabupaten and provincial coordinators to update any changes to the spatial data directly on the web


  • Coordinators can fix any problems immediately
  • Data is always accurate, using local knowledge
  • iSIKHNAS tracks changes in the names and boundaries over time
    • Historical data is mapped with old maps
    • New data is mapped with new maps


  1. Map interface – select the unit or units to change
  2. Click on the button for the change
  3. Provide details of changes
  4. Save changes

Map Interface

Spatial data 1.png

Map interface - navigation


  • Click and drag

Zoom in

  • Double click, or
  • Zoom slider, or
  • Zoom button
Spatial data 2.png

Zoom out

  • Zoom slider, or
  • Zoom button
Spatial data 3.png

Selecting single units

  • Float over province to see the name
    • It will be shown in blue
Spatial data 4.png
  • Single click on a province to select
    • It will be highlighted in yellow
    • The kabupaten will be shown in green
Spatial data 5.png
  • Zoom in to see districts better
  • Float to see the name
    • Blue highlight
Spatial data 6.png
  • Single click to select
  • Yellow highlight
  • Kecamatan boundaries will be shown
Spatial data 7.png

Selecting multiple units

  1. Hold down shift key
  2. Click on the first unit
  3. Keep holding down the shift key
  4. Click on the second unit
  5. Repeat until all units are selected
  6. Release the shift key
  7. Selected units are outlined in black
Spatial data 8.png



  • Change the name of a unit


  • Split one desa into two desa


  • Move a unit from one parent unit to another


  • Merge two desa into a single desa


  • Create a new unit from several other sub-units
  • This is used to change the name of a
    • Desa
    • Kecamatan
    • Kabupaten
    • Provinsi

1. Select the unit on the map interface

Spatial data 9.png

2. Click on the Edit button

Spatial data 10.png

3. Edit the name

Spatial data 11.png
  • This is used when one desa is split to become two desa (a new and an old).
  • You need to mark the line of the new boundary between the two desa.
Spatial data 12.png

  • Select a single desa
    • Only desa can be split, not higher level units
  • Zoom in so the desa fills most of the screen
    • This will make it easier to edit
Spatial data 13.png

You now need to mark the line that divides the desa into two new desa.

  • If available, copy this line from a map.
  • The line may follow a river or a road – trace it on the map
  • If you don’t know, you can draw a line in the middle of the desa where you estimate the boundary should be
  • Try to be as accurate as possible, but don’t worry if the line not exactly right
  • Click on the Split button
  • With the mouse, single-click on a series of points that mark the new boundary to split the desa
    • Start with the first point outside the desa
    • Then single-click points close together along the line until you get to the other side of the desa
    • Double-click the last point outside the desa to finish
  • The system will ask you which is the new desa
    • Click to select the new desa
    • Edit the name and save
  • Move is used to move a unit from one parent unit to another

For example

    • Move a desa to a different kecamatan
    • Move a kecamatan to a different kabupaten
    • Move a kabupaten to a different province
  • The moved unit will get a new location code
    • So will all sub-units (eg desa in a kecamatan)
Spatial data 14.png

  • Select one or more units to be moved
    • They must all be at the same level
      • All kecamatan, or all desa
    • They must all be in the same parent unit
      • Kecamatan in the same kabupaten
      • Desa in the same kecamatan
  • Click on the Move button

Click on the unit to move to

  • This must be a parent unit
    • If you are moving desa, you must choose a kecamatan
    • If you are moving kecamatan you must choose a kabupaten
  • It must be next to the selected units
    • It must have a common boundary

  • Click OK
  • The units will be given a new location code
  • The boundaries of the parent and higher units will be recalculated
  • Two desa are joined into a single desa
Spatial data 15.png
  • Select the two desa to merge
    • Only desa can be merged (not higher units)
    • The desa must be next to each other (share a common border)
  • Click on the Merge button
  • Select the old desa with the name that will be kept for the new desa
  • Click OK


Creates a new higher-level unit from a collection of units For example

  • A new province from one or more selected kabupaten
  • A new kabupaten from one or more selected kecamatan

  • Select one or more units
  • They must all be at the same level
  • They must all be next to each other
  • Click Create
  • Enter the name for the new parent unit