Manual for Coordinators: Perbedaan revisi

(Analysis and management)
 
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=Roles and responsibilities=
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==Regional and Provincial coordinators==
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=iSIKHNAS Co-ordinator Manual= <!--T:1-->
  
===Leadership===
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==Introduction== <!--T:2-->
  
* Act as an ambassador, information source and spokesperson for the system at the provincial/regional level
+
===Basic founding principles of iSIKHNAS=== <!--T:3-->
* Safeguard the philosophy and principals upon which iSIKHNAS has been built
+
As any system matures, it is valuable to keep in mind of the founding principles upon which it was designed and built.  iSIKHNAS will become the backbone of all Indonesia's efforts to improve animal health, secure the livelihoods of livestock owners and ensure good management of production and food supply in the country.  It was designed and built in careful collaboration with a wide range of dedicated staff working for improved animal health in many different regions.
* Report both achievements and problems to the Regional Coordinator or Champions
 
* Respond to requests for assistance, advice or new data reports in a timely and constructive manner.
 
* Maintain close contact with district coordinators in a supportive and encouraging manner
 
* Assist district coordinators with their monitoring, support and analysis roles wherever possible.
 
* Respond to problems common to several district coordinators in a collaborative manner in order to resolve difficulties
 
* Annual meeting to discuss provincial approaches and issues, share lessons learned and improve monitoring and response.
 
  
===Support and monitoring===
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<!--T:4-->
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iSIKHNAS was designed so that it should;
* Monitor the message log and respond quickly to problems in a supportive manner
 
* Respond to feedback and questions from users in a timely and supportive manner
 
* Support and improve the pelsa network
 
* Monitor and evaluate the performance of the team, set goals and priorities for improvement and development
 
* Identify training needs of staff based on monitoring of field reports
 
  
===User development and administration===
+
<!--T:5-->
 +
*be flexible, user-friendly, sustainable and bring benefit to all of its users.
 +
*meet the needs of users from as many sectors of the livestock industry as possible.
 +
*use appropriate technology and not require great change to existing systems.
 +
*integrate existing systems to facilitate the collaborative use of data.
 +
*simplify and ease the data entry burden and ensure the rapid availability of data from the field.
 +
*recognise the vital contribution each user plays in the transfer of information.
 +
*provide benefit and good service to all its users.
 +
*make all data widely and freely available for decision making at all levels and for a multitude of purposes.
  
* Assist in the training of district staff and new users
+
===Key coordinator functions and challenges===
* Ensure kabupaten coordinators are replaced efficiently whenever this becomes necessary
+
[[File:Keys.svg|80px|left]]
* Ensure user details are up to date
 
* Facilitate or assist training of specific user groups such as abattoir, production, police or health department, for example.
 
* Supervise and monitor all registered users in the area of responsibility
 
* Register local infrastructure and create new location codes where necessary and ensure these are up to date.
 
  
===Reporting ===
+
<!--T:6-->
 +
As a system coordinator, your leadership and guidance will help to ensure these principles remain fundamental to the system and its users.  iSIKHNAS is not a data collection tool but an integrated system which will empower its users with access to relevant, up to date information rapidly and cheaply so that they can concentrate on core activities.  As a coordinator, you are part of the new animal health service which is built on good relationships, clear and timely communication, leadership and support. 
  
* Report technical problems, inadequacies or redundancies immediately to the Champions and Regional coordinator
+
<!--T:74-->
 +
* Using the data to support your monitoring role
 +
* Helping others to use the data more effectively for better animal health outcomes
 +
* Understanding and respecting the iSIKHNAS philosophy, management and support structures, and using the help and tools available
 +
* Understanding the roles and responsibilities of everyone involved and helping them to achieve their potential
 +
* Providing recommendations for policy changes, technical improvements and assistance with analysis
 +
* Motivating and reassuring staff
 +
* Developing a culture of ongoing training
 +
* Keeping the data up to date and ensuring that reporters are helped to submit the best quality data possible
  
===Analysis and management===
+
===Adapting to future change===
 +
[[File:Recycle.svg|80px|left]]
  
* Assist in the analysis of data for the evaluation of activities, performance and priority setting.   
+
<!--T:7-->
* Assist in the analysis of data for the purposes of budget advocacy for support for ongoing and new activities
+
Whilst much effort has been gone into minimising change, the new iSIKHNAS will inevitably bring about some change for all staff.  Every coordinator will have to be equipped to chaperone newcomers to the system, assist in training and system operations, offer support by telephone and email, monitor reporting, errors and address weaknessesStaff should be congratulated and thanked, given positive reinforcement for their successful engagement with the system and assisted wherever there are difficulties.  Collaboration with livestock owners and their communities should give benefit or have positive outcomes at every interaction.  At every step, we should remember that this is a system for providing a service to all its users equally.  If everyone contributes with this in mind we will all benefit.
* Make recommendations from the results of data analysis
 
* Encourage and facilitate surveillance, vaccination and population data collection activities through iSIKHNAS.
 
  
==District coordinators==
+
<!--T:24-->
 +
Changes you can expect over the coming months include;
 +
* Increased data as roll out takes effect
 +
* New functions and improvements on the Website
 +
* Increase in the number of reports, charts and other analyses available
 +
* New mapping capabilities
 +
* Additional material on the iSIKHNAS wiki to assist you with your training responsibilities.
  
===Leadership===
+
<!--T:88-->
 +
{{fpblock|Mangement of the System|Organigramme.svg|iSIKHNAS coordination and management model}}
  
* Act as an ambassador, information source and spokesperson for the system in the district
+
<!--T:89-->
* Safeguard the philosophy and principals upon which iSIKHNAS has been built
+
{{fpblock|Role of the Coordinators|Coordinator.png|There are three coordinator levels: Regional, Provincial and District}}
* Ensure users can access and refer to you easily and freely.
 
* Share the coordination role with one or more deputies. 
 
* Respond to requests for new data reports or suggested changes
 
  
===User development and administration===
+
<!--T:76-->
 +
{{fpblock|Coordinator Checklist|Options256.png|This helpful checklist will keep you on the ball!  It includes daily, weekly and monthly tasks for coordinators.}}
  
* Register new Pelsa and Dinas users correctly
+
<!--T:77-->
* Recruit and train new Pelsa and Dinas users in all relevant aspects of the system
+
{{fpblock|Troubleshooting|Troubleshooting.svg|An important part of the job of a coordinator is to help other staff to use the system accurately and efficiently.  These troubleshooting tools will help you do do this.}}
* Ensure user details are up to date
 
* Facilitate or assist training of specific user groups such as abattoir, production, police or health department, for example.
 
* Supervise and monitor all registered users in the area of responsibility
 
  
===Support and monitoring===
+
<!--T:90-->
+
{{fpblock|Website|Tailored website.svg|The iSIKHNAS website is the main tool for all administration, management and monitoring tasks.}}
* Monitor the message log and respond quickly to problems in a supportive manner
 
* Respond to feedback and questions from users in a timely and supportive manner
 
* Assist para-vets to respect and support the work of village pelsa
 
* Monitor and evaluate the performance of the team, set goals and priorities for improvement and development
 
* Identify training needs of staff based on monitoring of field reports
 
  
===Reporting ===
+
<!--T:81-->
 +
{{fpblock|User registration|User registration.svg|Coordinators have the responsibility for overseeing the registration of new users. This can be done in several ways.}}
  
* Report technical problems, inadequacies or redundancies immediately to the Champions and Provincial coordinator
+
<!--T:82-->
 +
{{fpblock|Manage|Manage icons grouped.svg|The '''Manage''' menu allows coordinators to create, update and manage users and special programs such as for vaccination and surveillance, as well as managing infrastructure and location data.}}
  
===Analysis and management===
+
<!--T:21-->
 +
{{fpblock|Reports|Reports.svg|The '''Reports''' menu provides access to the database for animal health and staff monitoring purposes.  It allows coordinators to view reports and analyses in various formats, as well as download raw data.}}
  
* Assist in the analysis of data for the evaluation of activities, performance and priority setting.   
+
<!--T:83-->
* Assist in the analysis of data for the purposes of budget advocacy for support for ongoing and new activities
+
{{fpblock|Monitoring your District|Monitoring.svg|The '''Monitoring''' sub-menu in '''Reports''' provides access to the database for system and staff monitoring purposesIt allows coordinators to view reports and analyses in various formats, as well as download raw data.}}
* Make recommendations from the results of data analysis
+
 
* Manage surveillance, vaccination and population data collection activities through iSIKHNAS.
+
<!--T:84-->
* Register local infrastructure.
+
{{fpblock|Training your staff|Nuvola apps edu miscellaneous.png|Coordinators are responsible for training staff in the use of iSIKHNAS. There a many resources available to help coordinators in this important role.}}
* Manage and update location codes within your area.
+
 
 +
<!--T:85-->
 +
{{fpblock|SMS message formats and codes|Code book.png|Coordinators will need to be fully aware of the system's data codes, SMS formats, data standards and standard operating procedures for SMS-based reports.}}
 +
 
 +
<!--T:87-->
 +
{{fpblock|Using the data|Data download.svg|Coordinators need to be competent users of the iSIKHNAS website and in particular of how to access data from the site. Coordinators should use the Reports section of the iSIKHNAS website heavily for a variety of different purposes, but also, very importantly, help and encourage others to explore, become familiar with and use this data.}}
 +
 
 +
{{fpblock|Communicating about iSIKHNAS|Comment256.png|Good communication depends on being well prepared for difficult or complicated questions.  This section will help you to feel more confident when talking about the system.|Communication}}
 +
 
 +
</translate>

Revisi terkini pada 2 Maret 2015 22.02

Bahasa lain:
English • ‎Bahasa Indonesia

iSIKHNAS Co-ordinator Manual

Introduction

Basic founding principles of iSIKHNAS

As any system matures, it is valuable to keep in mind of the founding principles upon which it was designed and built. iSIKHNAS will become the backbone of all Indonesia's efforts to improve animal health, secure the livelihoods of livestock owners and ensure good management of production and food supply in the country. It was designed and built in careful collaboration with a wide range of dedicated staff working for improved animal health in many different regions.

iSIKHNAS was designed so that it should;

  • be flexible, user-friendly, sustainable and bring benefit to all of its users.
  • meet the needs of users from as many sectors of the livestock industry as possible.
  • use appropriate technology and not require great change to existing systems.
  • integrate existing systems to facilitate the collaborative use of data.
  • simplify and ease the data entry burden and ensure the rapid availability of data from the field.
  • recognise the vital contribution each user plays in the transfer of information.
  • provide benefit and good service to all its users.
  • make all data widely and freely available for decision making at all levels and for a multitude of purposes.

Key coordinator functions and challenges

Keys.svg

As a system coordinator, your leadership and guidance will help to ensure these principles remain fundamental to the system and its users. iSIKHNAS is not a data collection tool but an integrated system which will empower its users with access to relevant, up to date information rapidly and cheaply so that they can concentrate on core activities. As a coordinator, you are part of the new animal health service which is built on good relationships, clear and timely communication, leadership and support.

  • Using the data to support your monitoring role
  • Helping others to use the data more effectively for better animal health outcomes
  • Understanding and respecting the iSIKHNAS philosophy, management and support structures, and using the help and tools available
  • Understanding the roles and responsibilities of everyone involved and helping them to achieve their potential
  • Providing recommendations for policy changes, technical improvements and assistance with analysis
  • Motivating and reassuring staff
  • Developing a culture of ongoing training
  • Keeping the data up to date and ensuring that reporters are helped to submit the best quality data possible

Adapting to future change

Recycle.svg

Whilst much effort has been gone into minimising change, the new iSIKHNAS will inevitably bring about some change for all staff. Every coordinator will have to be equipped to chaperone newcomers to the system, assist in training and system operations, offer support by telephone and email, monitor reporting, errors and address weaknesses. Staff should be congratulated and thanked, given positive reinforcement for their successful engagement with the system and assisted wherever there are difficulties. Collaboration with livestock owners and their communities should give benefit or have positive outcomes at every interaction. At every step, we should remember that this is a system for providing a service to all its users equally. If everyone contributes with this in mind we will all benefit.

Changes you can expect over the coming months include;

  • Increased data as roll out takes effect
  • New functions and improvements on the Website
  • Increase in the number of reports, charts and other analyses available
  • New mapping capabilities
  • Additional material on the iSIKHNAS wiki to assist you with your training responsibilities.

Mangement of the System

Organigramme.svg

iSIKHNAS coordination and management model

Read more...

Role of the Coordinators

Coordinator.png

There are three coordinator levels: Regional, Provincial and District

Read more...

Coordinator Checklist

Options256.png

This helpful checklist will keep you on the ball! It includes daily, weekly and monthly tasks for coordinators.

Read more...

Troubleshooting

Troubleshooting.svg

An important part of the job of a coordinator is to help other staff to use the system accurately and efficiently. These troubleshooting tools will help you do do this.

Read more...

Website

Tailored website.svg

The iSIKHNAS website is the main tool for all administration, management and monitoring tasks.

Read more...

User registration

User registration.svg

Coordinators have the responsibility for overseeing the registration of new users. This can be done in several ways.

Read more...

Manage

Manage icons grouped.svg

The Manage menu allows coordinators to create, update and manage users and special programs such as for vaccination and surveillance, as well as managing infrastructure and location data.

Read more...

Reports

Reports.svg

The Reports menu provides access to the database for animal health and staff monitoring purposes. It allows coordinators to view reports and analyses in various formats, as well as download raw data.

Read more...

Monitoring your District

Monitoring.svg

The Monitoring sub-menu in Reports provides access to the database for system and staff monitoring purposes. It allows coordinators to view reports and analyses in various formats, as well as download raw data.

Read more...

Training your staff

Nuvola apps edu miscellaneous.png

Coordinators are responsible for training staff in the use of iSIKHNAS. There a many resources available to help coordinators in this important role.

Read more...

SMS message formats and codes

Code book.png

Coordinators will need to be fully aware of the system's data codes, SMS formats, data standards and standard operating procedures for SMS-based reports.

Read more...

Using the data

Data download.svg

Coordinators need to be competent users of the iSIKHNAS website and in particular of how to access data from the site. Coordinators should use the Reports section of the iSIKHNAS website heavily for a variety of different purposes, but also, very importantly, help and encourage others to explore, become familiar with and use this data.

Read more...

Communicating about iSIKHNAS

Comment256.png

Good communication depends on being well prepared for difficult or complicated questions. This section will help you to feel more confident when talking about the system.

Read more...